Apply for Vacancy for Services Assistant at Department for General Assembly and Conference Management in the USA. The deadline for this job is 10th June 2021.

Description:

This position is located in the Meetings Management Section (MMS), Central Planning and Coordination Division, Department for General Assembly and Conference Management (DGACM), New York. Also, the Meetings Services Assistant will report to the Conference Services Officers of MMS.

Duties:

• Coordinates the schedule of meetings on a daily, weekly and monthly basis with relevant offices and delegations regarding organizational arrangements for the sessions of assigned committees and meetings/conferences.
• Also, allocate conference rooms and conference servicing resources.
• Produces daily and weekly program of meetings in gMeets.
• Moreover, monitors and disseminates statistics of actual utilization of interpretation and reconciling the number of teams programmed on a weekly basis.
• Provides guidance/basic training of gMeets to other conference-servicing related departments
• Furthermore, maintains databases of meetings and interpretation services – programmed/held/utilized.
• Maintains and updates filing system with reference materials for committees and meetings/conferences.
• Likewise, responds to queries from delegations and Secretariat.
• Participates in recruitment of temporary assistants and in scheduling their work.
• Additionally, provides guidance/training to less experienced staff.
• Performs other duties

Education

High School diploma or equivalent.

Work Experience

• A minimum of 7 years of experience in the field of conference-servicing area with at least three years in a large-scale international organization.
• Also, experience in the use of web-based meetings management tool is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This temporary job opening is available through 31 December 2021.

In case of selection of a staff member of the United Nations Secretariat who meets the definition of “internal candidate” in staff rule 4.10, the staff member will be placed on a temporary assignment if holding the same grade as the job opening; and on a temporary promotion if holding a lower grade than the job opening.

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