Vacancy for Team Assistant at Economic and Social Commission for Asia and the Pacific in Fiji. The deadline of position is 14th June 2021.

Description:

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. Also, ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

Likewise, this position is located ESCAP Sub-regional Office for the Pacific in Suva, Fiji. The incumbent reports to the Senior Sustainable Development Officer.

Responsibilities

Within limits of delegated authority and depending on location, Team Assistants will be responsible for the following duties:

• Registering users and setting appropriate access rights.
• Moreover, meeting and Conference IT equipment set-up and operations.
• Also, assists in the maintenance of EPO website by scanning, converting and posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Additionally, assists in providing software and office equipment support.
• Performs a wide range of office support and administrative functions.
• Likewise, responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Acts as requisitioned for EPO, creates Shopping Carts (SC), Service Entry Sheets (SES), inspection of Goods & Services, requesting services of Consultants and Individual Contractors
• Furthermore, monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Similarly, screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Moreover, maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Performs data entry and extraction functions.
• Similarly, reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.

Education

High school diploma or equivalent.

Also, relevant first-level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of required experience.

Work Experience

• A minimum of three years of progressively responsible experience in general office support or related area
• Likewise, experience in IT and general office support or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English. Additionally, knowledge of another official United Nations language is an advantage.

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