The UNDP Procurement Analyst reports to the Operations Manager, ensuring efficient procurement services. They analyze financial data, offer solutions for complex procurement issues, and promote a client-focused approach. Collaborating with various teams and stakeholders, they deliver procurement services and advisory support. UNDP emphasizes multidisciplinary collaboration to achieve strategic goals, requiring personnel to work across units and projects for enhanced effectiveness.

Duties and Responsibilities

1. Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
   • Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client –oriented procurement management system.
   • Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and manage workflows in Procurement Unit.
   • Discuss procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment.
   • Conceptualizes, elaborates and implements strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contract appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.
2. Manage and guide procurement processes for CO, projects, and other UN Agencies.
   • Ensure timely and duly preparation of procurement plans for the office and projects, and monitor their implementation.
   • Review and certify submission of documents to internal procurement review committees (CAP, RACP and ACP).
   • Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform.
3. Introduce and implement strategic sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.
   • Develop and manage rosters of suppliers.
   • Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
   • Develop Long-Term Agreements/Frameworks Agreements for more efficient category management.
   • Manage and implement e-procurement system in CO.
4. Facilitates procurement knowledge building and knowledge sharing in CO, Region, UNDP and UN.
   • Organize procurement training for the operations and project staff.
   • Organize procurement training for vendors on e-procurement modules.
   • Synthesize lessons learned and best practices in procurement.
   • Make sound contributions to knowledge networks and communities of practice.
   • Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: May supervise support staff in Procurement Unit (procurement assistants).

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Required Skills and Experience for UNDP Procurement Analyst