Duties and Responsibilities

1. Contributing to the strategic direction of project operations aligned with Country Office (CO) and corporate Operations policies and guidelines:

1. • Ensures that the project is managed in full compliance of operations with UNDP rules, regulations and policies
   • Supports implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.
   • Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project operations based on business principles.
   • Sets and monitors targets for Project operational efficiency and ensures the constant monitoring and analysis of the Project operating environment.
2. Provide advice and support to financial resources management, personnel management, fast, efficient, and compliant inputs and procedures for procurement and logistics:

1. • Preparation of project annual work plans;
   • Proper project planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP and donor rules and regulations,
   • Works in coordination with PMSU to ensure proper management and accounting of project resources.
   • Oversight of timely accounting and reconciliation of all project transactions.
   • Ensures engagement of partners and responsible parties, in accordance with UNDP rules and regulations.
   • Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization, and disposal of the project assets.
2. Ensure  strategic communication, building partnerships for successful project implementation as well as resource mobilization efforts:
   • Ensures tracking of and compliance with donor cost sharing agreement milestones and deliverables
   • Contribute to the preparation of corporate and donor reports, including financial reports.
   • Contribute to the wide dissemination and visibility of project achievements.
   • Support to the resource mobilizations efforts, in collaboration with the PM and the Resource Mobilization and Partnership Specialist.
3. Contributing to knowledge sharing and capacity building through results-based management strategies:

1. • Document lessons learned and best practices related to the project results and partnerships.
   • Promote knowledge sharing and learning among project staff and implementing partners at all levels.
   • Evaluation of the project impact. Monitoring and analysis of the project activities, timely readjustments in project implementation.
   • Provide any necessary support in coaching, guidance for the project staff that will boost their capacity to deliver.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: The Project Management Specialist works in close coordination with the Project Associates, Project Coordinators, Project M&E team and Comms Analyst.

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Required Skills and Experience for Project Management Specialist Internship

1. Education:
   • Advanced university degree (master’s degree or equivalent)  in Business Management, Finance, Economics, or related field is required, or
   • A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
2. Experience:
   • Minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience at the national or international level in project management, monitoring, operational support services, procurement and financial management or relevant related field is required.
   • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required.
   • Minimum of 3 years experience working with electoral stakeholders, such as electoral management bodies in developing countries is desired.
   • Prior experience with UN agencies, preferably with UNDP, and/or other international organizations is desired.
   • Working experience of crisis and post-conflict countries is desired.
   • Experience in working, liaising, and collaborating with local authorities, international organizations, private sector, and civil society organizations is desired.
3. Language:

• • Fluency in oral and written English is required.

Female candidates are strongly encouraged to apply

Note: upload copies of your academic qualifications and 3 latest UN Common Service Performance Evaluations (if applicable).

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