Apply for Vacancy for Administrative Specialist at University of Michigan in the USA. The category for this application is  Health and Medical Services.

Description:

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  The University mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Duties:

• Planning, managing and executing annual symposium including but not limited to logistics pertaining to speakers, schedules, programming, room reservations, accommodations, transportation and attendee/speaker meals
• Likewise, lead planning team and determine structure and programming format for annual symposium to ensure fluidity of program, balanced talk topics and successful event
• Assist with program seed grant funding for junior faculty applicants by advertising and promoting opportunity, screening applicants, and organizing all necessary information for search committee
• Similarly, schedule and organize collaborative research meetings between strategic principal investigators and departments related to cardiovascular and/or aging to facilitate shared research findings and information and collaborate on research grants
• Also, invite speakers and independently coordinate logistics for all including but not limited to technological issues/questions, travel details, lodging, transportation, time of arrival, format of presentation and order of event/programming
• Moreover, manage and ensure technological/IT success during programs and events
• Manage and maintain program’s listserv.

Administrative Support

• Track all spending accounts on a monthly basis to ensure spending matches statement of activity and integrity-based stewardship is being performed
• Moreover, manage schedule for faculty and coordinate multiple meetings per day
• Perform general email response with clear and professional communication skills
• Also, maintain faculty documents (including but not limited to CV, biosketch, important figures/charts, applications, forms)
• Organize, plan and execute research laboratory activities such as lab meetings, journal clubs, lunches and events
• Similarly, submit PCard and travel expenses for faculty and research lab members
• Assist in editing grants, manuscripts, power point slides, budgets and other important documents
• Maintain and update research laboratory website
• Additionally, order and maintain supplies inventory for office space
• Perform ad hoc tasks as needed

Required Qualifications

• 2-3 years of administrative experience
• Bachelor’s degree or an equivalent combination of education and experience
• Ability to work independently and perform tasks/projects with sound independent judgment/decision-making
• Also, ability to work collaboratively with colleagues in a team environment (both as a leader and participant)
• Demonstrated ability to multi-task while maintaining organization and ensuring deadlines are met
• Commitment to customer service and ability to build and maintain professional relationships with stakeholders
• Likewise, demonstrated ability to prioritize projects to ensure successful completion
• Ability to delegate responsibility when needed
• Moreover, excellent computer skills (including but not limited to typing, email etiquette, archiving)
• Proficient in Microsoft platforms (Outlook, Word, PowerPoint, Excel) & basic web design

Desired Qualifications

• Familiarity with sponsored research projects and a research laboratory environment
• Furthermore, familiarity with UM’s funding opportunities within the Competition Space platform
• Knowledge of virtual conferencing platforms (Blue Jeans, Skype, FaceTime)
• Willingness to adapt to fast-paced environment
• Positive and enthusiastic attitude

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