United Nations Police is now hiring a Staff Assistant who will repost to the Chief of Sections.

This position is in the Police Division of the Office of Rule of Law and Security Institutions in the Department of Peace Operations (DPO). Staff Assistants will also work collaboratively with section members.

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Responsibilities

• Performs, under minimal supervision, the full range of office management and administrative support functions
• Ensures smooth and efficient information flow within the unit as well as prepares and processes confidential information
• assists in the development of office administrative systems and procedures.
• Researches, compiles and summarizes background materials for use in the preparation of reports, briefs, speeches, etc.
• Assists in the coordination of service-wide activities, special projects and events.
• Maintains calendar/schedules as well as monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
• Performs a variety of administrative duties
• Maintains files and databases for work unit.
• Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required
• coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
• Responds or drafts responses to a wide range of correspondence and other communications
• proofread and edit texts for adherence for the format, grammar, punctuation and style.
• Performs other duties as assigned.

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Competencies

• Knowledge of general office and administrative support
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results
• Ensuring the equal participation and full involvement of women and men in all aspects of work.
• Works collaboratively with colleagues to achieve organizational goals
• allocates appropriate amount of time and resources for completing work
• monitors and adjusts plans and actions as necessary
• In addition, fluency in English is required. Knowledge of any other UN language is desirable.

Education

High school diploma or equivalent.

Work Experience

• A minimum of five years of experience in general office support or related area.
• Experience in drafting and editing official correspondence.
• Experience working with senior managers is desirable.

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Special Notice

• All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.
• A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
• Furthermore, passing the Global General Service Test (GGST) is a prerequisite for recruitment. Applicants who have not passed the GGST at the time of application may be invited for the test after applying.