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UNDP Management and Oversight Analyst (nationals only) 

UNDP Management and Oversight Analyst (nationals only)

Paid
Country: Maldives
City: Male
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UNDP Management and Oversight Analyst (nationals only)

Under the direct supervision of the Resident Representative and in close consultation with the Deputy Resident Representative, the Management and Oversight Analyst is responsible for managing and leading oversight and compliance activities of the Office and provides advice on quality assurance and oversight work for CO programme and operations activities. S/he will have the overall responsibility and accountability for effective and efficient provision of management and oversight advisory services to the Senior management and CO units, including on risk management, resource management, result based management and overall management performance within the Country Office and organizational learning to enhance the impact and relevance of the country programme.

Duties and Responsibilities of Oversight Analyst

Ensure effective oversight of programmes’ and projects’ management for optimization of development initiatives:

  • Review internal control mechanisms and ensure compliance of project and programme management actions, at the design, implementation and closure stages, to ensure that they are implemented consistently and in accordance with UN/UNDP rules, regulations, policies and procedures (POPP).
  • Ensure inputs to project design, pre-appraisal and quality assurance reviews of the draft project documents to improve the quality of programming, including capacity assessments, resource management, strong governance mechanisms and arrangements etc.
  • Provide analysis of the quality of evaluations, and audit trends and ensure management actions plans as well as adjustments to business operations and programming approaches.
  • Prepares data analysis and reports, with recommendations on control issues requiring CO management’s actions and interventions.
  • Strengthen transparency and accountability in project implementation and overall programme management and carry out targeted performance reviews to ensure targets are met; and make appropriate recommendations for improvement.

Oversee risk management and assessments, for risk-informed programmes and operations:

  • Lead on the implementation of the enterprise risk management policy and procedures, including risk identification, risk assessments, risk analysis for decision making, design and implementation of risk mitigation strategies, actions, risk escalation, etc.
  • Perform the function of Country Office Audit focal point and coordinates action across various audit-mandated and compliance tasks, including data collection and analysis, follow-up to the audit recommendations and evidence-based reporting, update of corporate systems.
  • Ensure effective mechanisms for follow-up to the HACT/DIM and CO audits, analyze audit findings across projects and prepare audit follow up plan, facilitate regular monitoring of audit follow up and preparation of capacity development activities for all projects
  • Ensure quality reviews of the Country Office risk registers and advise programme teams to ensure that quality of risks are of good quality and adequately assessed and escalated if need be.
  • Support implementation of anti-fraud mechanisms and anti-money laundering and countering finance terrorism (AML/CFT) policies and procedures
  • Ensure effective application of the Social and Environmental Standards and facilitates oversight of adequate establishment of safeguards at country level.
  • Oversee partner risk management mechanisms within the office (Due diligence, vetting, and risk assessments) and determination of residual risks for management

Ensure effective resource management, including promoting efficiencies and sound budget management performance:

  • Serve as a performance quality assurance function for resource management and allocations, including financial reporting (programme resources, IB etc.)
  • Review and advises on programme planning, resource allocation, and consolidated project budget planning, pipeline management and ensure the corporate systems are up to date and reflect accurate data on resources
  • Perform data analysis on management performance indicators of the CO, including IFD, financial sustainability, multiyear budgeting, CDRs approvals, cost-recovery and other financial parameters.
  • Ensure effective coordination mechanism for effective annual target setting, resource planning and management, budgeting, delivery/expenditure monitoring, and cost recovery services;
  • Keep updated knowledge as to changes in UNDP programme and project budgeting and accounting. Provides support to programme and project staff on project budgeting / accounting rules and procedures.
  • In close collaboration with Operation Manager, conduct periodic and targeted quality assurance and transaction level analyses, including sampling and reviews at project level, of CO operations, programme implementation, and risk management, and making recommendations on improvement to CO management team.

Facilitates the results-based management performance of the country office:

  • Provide advice to the Senior Management and perform quality assurance of the design and implementation of internal control frameworks and oversight processes in the office.
  • Contribute to stronger coordination between Programme and Operations teams to promote and support synergies for implementation of the programme and assessment of results.
  • Support RR in designing and monitoring Country Office performance pulse, integrating programmatic and operational performance metrics, including regional priorities and regional Integrated Work Plan (IWP) / CO Business Plan and Annual Compacts etc.
  • Ensure necessary follow-up measures to respond to the recommendations from global audits, regional assessments and corporate actions plans, etc.

Capacity development and knowledge facilitation:

  • Ensure needs and capacity assessments are conducted on regular basis and capacity development actions are designed in an efficient manner.
  • Provide training and facilitates effective knowledge dissemination across the office and projects to ensure colleagues have easy access to resources and tools.
  • Conducts analysis of COs’ data and case evidence to distil relevant lessons on programme and project management and implementation.
  • Contribute to CO capacity building efforts and the planning and delivery of workshops and learning events
  • Participate in, and brings CO perspectives into, the implementation of policy and strategic initiatives at the regional and HQ level in her/his areas of responsibility to support the key results, outcomes, and outputs of the UNDP Strategic Plan.

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Required Skills and Experience

Education:

  • Advanced university degree (Master’s degree  or equivalent)  in Business Administration, Project Management, International Development, Public Administration, or a related field is required. or
  • A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying  experience will be given due consideration in lieu of the advanced university degree.
  • Certification in programme/project management (e.g., PRINCE, MSP, PMP, etc.) and/or accounting/audit areas will be a distinct advantage.

Experience:

  • A minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience in areas related to management and oversight of programme/project and operation activities.
  • Demonstrated experience in people management and working with diverse teams is desired
  • Demonstrated experience in programme/project management or programme finance or operations management is highly advantageous.
  • Knowledge of ERP platforms (PeopleSoft, Oracle Cloud, etc.) is required.
  • Strong knowledge of UNDP Enterprise Risk Management Policy, Accountability Framework, programme and Project Management policies and procedures is desired.
  • Proven records of strong communication/presentation skills and excellent writing skills are desired.

Language:

  • Fluency in English and Dhivehi is required.

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Specifications

Type of Opportunity Internships
Deadline31 January,2025
CountryMaldives
CityMale
OrganizerUNDP

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