UNDP Provincial Associate (Tuguegarao City) | Apply Now |

Within the delegated authority and under the supervision of the Component 1 Lead for LGU Resilience Resource and Implementation, the Provincial Associate will perform a variety of technical and administrative support functions contributing to the design, planning, implementation, management, and monitoring of activities of SHIELD activities in the Provincial Government.

Duties and Responsibilities of Provincial Associate

1.Support the implementation and results-based monitoring of SHIELD’s provincial field activities

• Support implementation of SHIELD activities in the field in line with the Annual Work Plan (AWP) of the provincial government and propose improvements through reviewed work plans;
• Assist target local governments in understanding and aligning with SHIELD’s objectives and effectively support them in the management, implementation, and monitoring of activities/interventions/investments;
•  Develop and implement a structured tracking system to monitor progress against programme targets and indicators, providing real-time data on achievements and challenges
• Prepare and submit overall program progress reports (quarterly, semi-annual, and annual project progress reports) and contribute to the annual performance assessment; and,
• Provide recommendations for the mitigation of identified risks, sustainability strategies, and improvements in project implementation based on findings of monitoring missions.

2. Provide programme support to subnational government counterparts and key stakeholders 

• Provide provincial project coordination, planning, and implementation of the programme activities;
• Uphold and maintain a conducive and regular working relationship with the provinicial government, consortium partners, local partners, and other stakeholders that allow effective and efficient delivery of program outcomes and outputs;
• Organize and document meetings, consultations, missions, capacity building activities and other related activities to support programme objectives;
•  Coordinate and facilitate discussions with partners and stakeholders on issues affecting the programme, and bring the same to the attention of the SHIELD team; and,
• Attend any forums where project stakeholders might highlight issues that could affect the programme or add to the scope of the program, and bring the same to the attention of the programme team.

3.Administrative support to the implementation of project activities 

• Coordinate logistics for field visits, missions, conferences and other SHIELD-related events, ensuring seamless execution.
• Support the provincial government to collect and compile expenditure reports and other related financial documents, as required; and,
• Arrange meetings and draft routine correspondence, minutes including preparing background materials for discussions and briefing sessions.

4. Support effective mainstreaming of gender equality and community participation 

• Support the provincial government in ensuring GEDSI principles are applied in all aspects of project implementation and the participation of communities throughout the project implementation; and,
• Collect, analyze, and present information to support program planning, strategy development, and implementation.

5. Support facilitating knowledge sharing and communication

• Support and facilitate consultation and exchange of information, synergies, learning and know-how at the local level;
• Document local best practices that may be featured in the programme’s learning exchange activities;
• Support the knowledge and communication efforts of SHIELD (i.e. stories, news articles, photos, videos, social media presence, as appropriate) with support and guidance from SHIELD knowledge and communications analyst

Check : UNDP JPO – HDP Programme and Partnership Analyst || Apply Now |

Required skills

• With practical knowledge and experience in monitoring and evaluation;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint etc.) and email/internet; familiarity with database management; and office technology equipment;

Desirable Criteria:

• At least two (2) years experience with planning and budgeting processes, preferably with local government authorities and/or communities;
• At least two (2) years experience with training and/or capacity building activities;
• Experience working with the Philippines’ private sector, national and local governments, NGOs/ INGOs, or within the UN System/UNDP system
• Experience in Disaster Risk Reduction/Climate Change projects
• Preferably living in the area of assignment or has extensive knowledge about the locality.

Required Language(s) 

• Fluency in English and Filipino is required.
• Proficiency in local language is an asset

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